The College Department handles Technical Vocational Student Organization, the High School Department andles the Student Affairs Organization ” High School Department, the Elementary handles the Student Affairs Organization – Elementary Department, and the overall student organization are under the Fortress College Republic. The manual election processes started form the recruitment of the aspiring candidates with its desired party followed by the filing of candidacy where the aspiring candidates needs to fill up the application form and needs to meet the requirements for its desired position to became an official candidate.
It is followed by the Voters Registration based on the list of enrollees up to the lection proper where the voters will choose their desired candidates to became an officer of a specific organization end will be ended after the counting of votes and the proclamation of winners as the new officers of the school year. Fortress College Republic handles One President, One Vice President and five Senators.
The B/SO handles one Governor, One Vice Governor, 10 Sanguniang pampa-aralan, One appointed Secretary, One appointed Treasurer and Two representatives from first year and second year individually. The SAO High School Department Handles one Governor, One Vice Governor, Four Representatives for Seventh Grade, Eighth Grade, Ninth Grade, and Fourth year individually, and ten Board Members. The SAO Elementary Department Handles One Governor, One Vice Governor, One Congressman, One Mayor, One Vice Mayor, and Ten Sanguniang Pampa- aralan.
Those organization processes are performed through the most basic and the most common type of manual Election GENERAL OBJETIVES: This system study generally aims to computerize the manual organization elections of Fortress College Student Organization Elections with a LAN based onnection to have an easy, fast and more convenient election process. SPECIFIC OBJECTIVES: To help the administrator to have a security on the overall process of election. To reduce the man power needed for the election. To give reliance to the voters and candidates for having an automated election results and for having a much safer and more accurate count of votes.
SCOPE The extent of this system study is to design a networked election system for the use of the Fortress College Student Organizations Election that includes the LAN based integration of the Fortress College Republic, the Technical Vocational Students Organization, the Student Affairs Organization – High School Department, and the Student Affairs Organization – Elementary Department. This system covers up to the Administrators Registration, the Position, Levels and Course Settings, the Party Registration, the Candidate’s Registration, the Voter’s Registration, and the Views and Reports.
This system includes a security feature for the convenience of the employee to prevent any unauthorized person to access into the system. It allows the Head Administrator and the Coordinators to register a specific year-level, ourse and position, and enables to set the date and time period of the party registration, the candidate’s registration, the voters registration and the election duration period. This system also allows the candidates to register the parties and platforms they are joining with and allows uploading their pictures including the candidate’s information, the platform s and the parties to be shown during the election.
This system also has a manual way of registration on the server with the Head Administrator’s or coordinators confirmation for any valid reason that they will accept. This system accommodates the easiest and the fastest way to get the result of the said election for it is calculated automatically after the election period has been ended. It can also show partial results of the unrevealed candidates during election period and can provides reports for every registration, for the administrator and coordinators’ logging sessions and the poll results for the end of the elections.
Limitation There are always limitations in conducting a system study. This is because the software we used in the creation of this project has its own limitations. Additional to that, there are lots of other factors that influence the credibility Of the project. Fortress College Integrated Networked Elections System is not an Online System that can Vote anywhere at any time due from having restrictions on the guidelines of an election process.
This system doesn’t cover the voters privacy for the candidates that they are choosing during election period until such time that they had submitted their votes. This system only handles the four areas of Fortress College Organization for the election. This system oesn’t have backup files and handle the responsibility of the deleted registrations. The deletion Controls are only provided for those incorrect registrations. This system cannot view, preview, and provide a hard copy the overall results of every position collectively in a single view nevertheless, the users will select it manually.
Significance of the study This system study causes a great significance on Fortress College Student Organizations since it handles a large range of scope that computerized and networked the previous difficulties and unwanted mistakes of the previous anual system of Fortress College Student Organization Election. It provides an overall security on the election process and imparts a more efficient election features. Head Administrator/Coordinators: This system brings a big help for their part for it lessens the man power needed for the election and gives an automated way of counting the votes.
This brings about an easy manipulation and avoids apprehension to the views and the reports to be printed out. This will generally give convenience with its security features to the Head Administrator and the Coordinators. Candidates: This system will give a better raise on the part of the Candidates for this provides a broad view of the candidate’s information especially having its unique feature that displays the candidate’s picture based on their registrations during the election period that will be seen by the voters.
This also gives part on those connected information as their parties and platforms that could give a better impression on their part and for the voters. Voters: This system will give confidence to the Voters part for having a safe preservation on the anonymity of the voters against malevolent persons that uarantees the voters to have no evidence that proves which candidates received their votes.